GROUP CLIENT TERMS
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These terms are part of your agreement with Student Wellness Solutions LLC (“SWS”) for a group license, together with our Terms & Conditions. You accept them with the checkbox at checkout.
1. Who this covers. These terms bind the organization that buys a group license (“you”) and every leader you add. The person who accepts them has authority to bind your organization. Every leader you add is an adult, and you are responsible for each leader keeping these terms. Each leader also accepts our Terms & Conditions when signing in.
2. How SWS acts. SWS runs its courses for its own purposes and decides how student information is used. It does not act on your behalf or on behalf of any school.
3. What you see. Each student appears to you by a Student ID (a code with no name in it), with course progress, completions and certificates. Where your program hands out sign-ins, you also see the randomly assigned username (never a name). SWS never shows you a student’s name or email address; a student who replies to your announcement shares their own address with you. SWS shows you this only so that you can run your program.
4. How you may use it. Use this information only to run your program on StudentWellnessSolutions.com. Do not try to identify any student or combine this information with any other information. Do not sell, rent or trade it, or share it for money or anything of value. Do not use it for advertising, marketing, profiling or analytics, or to train artificial intelligence.
5. Who may see it. Only adult leaders who need it for your program. Do not give, show or let anyone else handle it, including vendors and tools, unless SWS agrees in writing first or the law requires it.
6. Keeping it safe. Use reasonable measures to maintain the confidentiality, security and integrity of this information, including any reports and downloads. If you learn that it was lost, exposed or misused, tell SWS within 48 hours.
7. Following SWS’s instructions. Follow SWS’s written instructions about how this information may be used, and help SWS meet its legal duties, including parent requests and deletion. When SWS reasonably asks, give SWS what it needs to confirm that you are keeping these terms.
8. Deleting it. Delete or return every copy you hold (downloads, exports, screenshots and notes) when SWS asks, when a parent withdraws consent or asks for deletion, and when your license ends. If SWS asks, confirm in writing within 30 days that you have done so.
9. Minors, including students under 13 and in New York. This is information about minors. It can include children under 13 and students in New York, and federal and New York law apply to it. You will not collect personal information from any child through SWS, will not ask a child for any, and do not give consent for any parent. Students under 13 can be added only if SWS allows it and a license holder turns that option on. If you turn it on, you will confirm these terms again at that moment, and SWS gets each parent’s consent itself.
10. Facts you confirm. Your organization is private. Your license is paid for with your own funds, no school or district runs or directs your program, and you will not give SWS school records, rosters or school-supplied student data. Check whether any school or district rules apply to your program. If a school or district takes over your program, tell us; we may turn on School Privacy Settings at any time. A school, school district or other public education agency does not confirm these facts: it signs SWS’s School Data Privacy Addendum before its license starts, and the Addendum controls where it differs from these terms.
11. What SWS commits to. SWS uses student information only to provide the service. We do not sell it, use it for advertising, or use it to train artificial intelligence. What you pay is for the course license and software service, not for the information. If we confirm a breach that affects your students, we will tell you promptly. SWS’s other duties are in its Terms & Conditions and Privacy Policy.
12. Binding. These terms are binding on you, and SWS may suspend your access if you break them. Disputes and the law that applies are covered by our Terms & Conditions.
