Privacy Policy | Student Wellness Solutions

STUDENT WELLNESS SOLUTIONS PRIVACY POLICY

Version 07102026V1 updated on July 26, 2026

At Student Wellness Solutions, LLC (“SWS”), our mission is to facilitate easy, efficient and effective access to informational programs. We do not seek to purposely collect, use or sell any personal data beyond that necessary to accomplish our legitimate business and technological needs. We do not purposely use or permit the use of data for any reason other than the direct facilitation of SWS services. We are committed to meeting the constantly evolving technological and regulatory challenges of our field.

When you visit and use our website, www.StudentWellnessSolutions.com (the “Website”), or when you utilize any resources provided by our company, Student Wellness Solutions LLC (“SWS”), we will collect and use certain forms of data. This policy describes how we manage that data. This policy should be read in its entirety; along with our full Terms & Conditions, User Agreement and Data Processing Agreement.

Introduction

In this privacy statement, we explain what we do with the data we obtain about you via https://studentwellnesssolutions.com (the “Website”). In our processing we comply with the requirements of privacy legislation. That means, among other things, that:

we clearly state the purposes for which we process personal data. We do this by means of this privacy statement;
we aim to limit our collection of personal data to only the personal data required for legitimate purposes;
we first request your explicit consent to process your personal data in cases requiring your consent;
we take appropriate security measures to protect your personal data and also require this from parties that process personal data on our behalf;
we respect your right to access your personal data or have it corrected or deleted, at your request.

This Privacy Policy (the “Policy”) describes the types of personal information we collect, why and how we collect it, how we use it, and when we share it with third parties. Our Policy also describes the choices you can make about how we collect and use your personal information. In this Policy, “we” and “our” means Student Wellness Solutions LLC (“SWS”) and “you” means any person who visits our Website or social media accounts, calls us on the phone, emails us, or creates an account on the Website for themselves, their child, or a student user. A “Group Client” or “Organization” refers to any person or entity that has purchased or sponsored multiple individual licenses to access content on this website; with the intent of distributing those licenses to others as a benefit or educational opportunity.

1.2 COPPA Statement:

We do not purposely collect or share personal information from persons under the age of 13, including those covered under the Children’s Online Privacy Protection Act or COPPA (16 CFR Part 312). Our Terms and Conditions prohibit access by those under the age of 13, accept when viewed as a Supervised Co-Viewing experience with a consenting parent or legal guardian. Under these circumstances, no user data is collected from the child viewer.

If we become aware of any violation of this requirement, we will take action immediately. You may notify us of any violation of our Terms & Conditions by emailing advisor@studentwellnesssolutions.com.

1.3 FERPA Statement:

Student Wellness Solutions operates independently of any public or private K-12 school system, school district, or institutional educational agency. We do not purposely collect or share any data that originated as a Student Record within any public educational institution, and we do not permit any of our data to be used as a Student Record within any public educational institution covered by the Family Educational Rights and Privacy Act or FERPA (20 U.S.C. §1232g; 34 CFR Part 99).

Our services are offered, and intended to be accessed as a voluntary, non-academic enrichment opportunity or benefit. To the extent that a parent or Group Client may use data from our site to administer an incentive for course enrollment or completion, we require that such incentives be administered without creating any link between educational student records and our services.

1.4 Users Outside of the United States

The Website is designed and targeted to U.S. audiences. It is governed by and operated in accordance with the laws of the United States. Our Terms & Conditions prohibit use of this website by those outside of the United States and we do not seek individual or Group Clients outside of the United States. We make no representation that the Website is operated in accordance with the laws or regulations of, or governed by, other nations.

1.5 Use of Data Accessed by Group Clients

Student Wellness Solutions LLC, prohibits the transfer, use, re-selling or repurposing of SWS records, including any user data, for commercial marketing purposes beyond the administration and optimization of educational programs on StudentWellnessSolutions.com. When a Group Client is allowed by you to accesses your name, email address or course progress, they do so under strict terms. We explicitly prohibit our Group Clients from selling your information, sharing it with external advertisers, or using it for any purpose outside of verifying your participation and administering informational programs on this website.

1.6 Your Use of Anonymized Account Data IS Permitted

While certain personal data is required in order to complete a “purchase” on our website, we do not need your real name or email address in order to deliver course content to you. If you create a Free account, or are provided Free access under a Group Client License, you are welcome to use proxy, or anonymized, information in the name and email fields of your account. This is the only identifying information shared with Group Clients.

*Note that you must be able to retrieve an email from us in order to log into our site, and the name information displayed in your student records will appear on the Completion Certificates generated by our website. But you may use a proxy email address, and/or an anonymized First and Last Name on your user account if you desire.

Collecting Your Personal Information

We may collect different types of personal information in a number of ways, including:

Contact and Membership Information, such as your name and email address. We may collect this information from you if you choose to create a user account, call us, email us, or sign-up to receive our marketing emails.

Purchase information, such as the courses that you purchase, your billing and shipping address, email address and phone number.

Geolocation information, such as the location of your device that you use to visit our Website, if your device settings allow us to collect location information. This is used for fraud protection and security services.

Social Media Information. We may also collect personal information about you if you choose to enable, log into, or sign on to the SWS’s social media pages such as Meta/Facebook, Instagram, or X/Twitter (“Social Media Sites”) et cetera. When you connect to our Social Media Sites, we may collect personal information that you provide. For example, when you log in with your Facebook credentials, we may collect personal information from your Facebook profile, if permitted– such as your email address, profile picture, and friend list. We use this information to personalize the services we provide to you. If you do not want us to provide us with this information, please change the privacy settings on your Social Media Site accounts.

2.1 Collecting Other Types of Information

We also collect different types of non-identifiable information, including:

Device and browsing information and other Internet activity information. We use automated means to collect information about your phone, tablet, computer, or device, and online browsing activity. This information may include IP addresses, unique device identifiers, cookie identifiers, device and browser settings and information, and Internet service provider information. We use a variety of means to collect this information, including the following:

Cookies: Like many websites, we use a feature of your browser called a “cookie.” A cookie automatically identifies a computer—but not an individual—to our servers when a person visits our Website. Cookies allow us to correlate your computer with certain usage patterns that are stored in our log files. We use cookies to help us improve our Website and to deliver a better and more customized service. They enable us to estimate usage patterns, store information about your preferences, customize our Website, and recognize users when they return to our Website. Some of these functions are required in order for us to deliver online educational courses. If for any reason you do not wish to take advantage of cookies, you may have your browser not accept them, although this will disable some essential features on our Website.

Cookies/Tracking Technologies on Social Media Sites: SWS maintains pages on various Social Media Sites. When you visit our Social Media Sites, the provider of the Social Media Sites and other third parties may set cookies and other tracking technologies on your browser or device. We do not have control over the placement of cookies by other websites or social media websites. Please note that this Policy does not apply to, and we are not responsible for, the privacy practices or cookie use by any third party sites.

Clear GIFS: We may also collect information through the use of clear gifs (also called Pixel Tags, Web beacons and Web bugs) on our Website and in selected email messages we send to you. These are tiny graphic files, not visible to the human eye, that help us analyze our customers’ online behavior and measure the effectiveness of our Website and our advertising. We work with third party service providers that help us track, collect, and analyze this information, which may include your device’s IP address, your browser type, your operating system, date and time information, such as when you receive, open, or click a link in an email message from us, and other technical information about your device. We may also track certain information about the identity of the website you visited immediately before coming to our site.

Do Not Track Signals: When a user turns on the Do Not Track preference in their web browser, the browser sends a message to websites requesting them not to track the user. At this time, we do not respond to Do Not Track browser settings or signals. For information about Do Not Track, please visit: www.allaboutdnt.org.

How We Use Your Personal Information

We use the information we collect from you for various purposes, including to:

Facilitate privacy, security and anti-fraud protection;
Deliver our services and programming to you;
Process your orders;
Send communications to you about your progress and our courses;
Analyze, provide progress reports on, or provide an assessment of a individual user’s performance to Group Clients;
Serve SWS advertising and offers to you;
Improve our Website, user experience, and quality of service;
Respond to your inquiries and fulfill your requests, retrieve your password, or provide technical support;
Enable our service providers to perform certain activities on our behalf;
Communicate with you about changes to our Website; and
Comply with our legal obligations, policies, and procedures.

How We Share Your User Data or Other Information

We will never purposely sell your personal information to any third party for money, beyond the account information and activity information generated by your use of our site. We may share your information under certain circumstances to trusted third parties that help us bring you the services we offer. For example, we may disclose your personal information as follows:

To third parties who perform certain services for us, such as process credit cards, distribute emails, or maintain or improve our Website; and
To Group Clients if (i) such Group or organization facilitated a student’s access in accordance with our Terms & Conditions and an applicable customer agreement; or (ii) a user registered for an SWS account or course using a link or Group Code provided by such Group Client.

We require our vendors and service providers to maintain responsible care of all information that we share with them and to use such information only in accordance with the obligations set forth in the agreements we have with them.

In addition, we may disclose your personal information to law enforcement agencies, government/regulatory bodies, and content protection organizations to: (i) protect our legal rights, privacy or safety, and that of our subsidiaries, affiliates, employees, agents, contractors, or other individuals; (ii) protect the safety and security of visitors to our Website and properties; (iii) protect against fraud or other illegal activity or for risk management purposes; or (iv) comply with the law including with subpoenas, search warrants, court orders, and other legal process.

Access To Your Personal Information

You may access, update or revise your personal information at any time. To do so, sign in to your account, go to your profile, and make the desired changes. If you do not have an account, or if you believe that someone else has provided us with your contact information, please contact us at advisor@studentwellnesssolutions.com.

If you wish to delete your account information altogether, please contact us directly or submit a data deletion request. We will send you an email to confirm that your Personal Information has been deleted. We may retain your Personal Information even after you have closed your account if reasonably necessary to comply with our legal obligations (including law enforcement requests), meet regulatory requirements, resolve disputes, investigate security incidents, prevent fraud and abuse, or fulfill your request to “unsubscribe” from further messages from us. If you wish to revoke a Group Clients access to your personal information of progress, you may contact us by email at advisor@studentwellnesssolutions.com.

Sale of Transfer of All or Paret of Our Business or Assets

Your personal information may be transferred in the event we sell or transfer all or a part of our business or assets. We will make commercially reasonable efforts to provide you with reasonable notice of such transfer, or as otherwise required by law.

To Unsubscribe

To unsubscribe from our marketing emails, please email us at advisor@studentwellnesssolutions.com or simply click the unsubscribe button found at the bottom of any of the emails that we send you. Please allow us at least ten (10) business days from when the request was received to complete your unsubscribe request.

How We Keep Your Data Secure

We do not seek to record any data other than what is necessary in order for us to deliver quality, effective and efficient services to our users and clients. We also implement a variety of commercially reasonable security measures to maintain the safety of your personal information. We take appropriate physical, electronic and administrative steps to maintain the security of personal information we collect. Unfortunately, however, no data transmission over the Internet, or data storage methods, can be guaranteed to be 100% secure. Accordingly, while we use commercially reasonable means to protect your personal information, we cannot guarantee or warrant the security of any information you transmit to us. Other than when making a purchase, you are not required to use your real name on any student account and you may utilize a functioning proxy email address for your user account at StudentWellnessSolutions.com.

Third Party Links

Our Website and Social Media accounts may include links to third party websites whose privacy practices may differ from ours. If you choose to purchase products or services through a third-party site, or otherwise access a third-party site, the information collected by the third party is governed by that third party’s privacy policy. We encourage you to review the privacy policies of any other sites you visit.

9.1 Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Children’s Privacy

SWS online learning programs are not available to children under age 13. This does not prevent a parent-user or legal guardian, to share SWS content delivered as a Supervised Co-Viewing experience. In such cases, however, no data is obtained from the child.

Accordingly, SWS does not knowingly collect any personal information directly from children under age 13, and will dispose of any such information if we become aware that it has been provided to us. If you believe that a child under the age of 13 has submitted personal information to us in connection with our Website or Social Media Sites, please contact us at advisor@studentwellnesssolutions.com so that we may take steps to delete this information.

SWS does not desire to collect, maintain or distribute the personal identifying information of any user beyond what is required in order to deliver and maintain quality services to our individual and Group Clients. Whereas usage data is required in order to track student progress, maintain completion records and deliver progress reports to Group Clients, some personal data regarding the use of our services is collected, stored and shared as described in this policy. Individual customers and group customers are provided with options to limit, or eliminate, the use of personal identifying information on our sites and products. This information can be found on our website or requested via email to advisor@studentwellnesssolutions.com.

10.1 Co-Viewing and Minor Data Restrictions

Certain wellness modules on our platform may contain family-focused content designed for an adult user to stream, or view alongside their children ("Co-Viewing"). Additionally, certain wellness modules on our platform may contain age-appropriate educational content designed for an adult user or educator to view alongside an appropriate student audience as a “Co-Viewing” experience. In all such cases, SWS is providing its services to the adult viewer, who is subject to our sites Terms & Conditions, and no data is collected on the minor child.

Users Outside of the United States

This Website is designed and targeted to U.S. audiences and is governed by and operated in accordance with the laws of the U.S. Our Terms & Conditions prohibit use of this website by those outside of the United States. We make no representation that the Website is operated in accordance with the laws or regulations of, or governed by, other nations.

SWS stores its information, including Personal Data as that term is defined in the General Data Protection Regulation (“GDPR”), and hosts its Website in the United States. If you are located outside of the United States or are using our Website from outside the United States, please be aware that your Personal Data will be transferred to, stored, and processed in the United States where our servers are located and our central database is operated. The laws that apply to the use and protection of personal data in the United States or other countries or jurisdictions in which we transfer or process personal information may be different than the laws and protections in your country. By voluntarily providing us with your Personal Data and/or using our Website, you consent to the terms of this Policy and the collection, use, maintenance, transfer to and processing of your Personal Data in the United States. If you require further information about this you can request it from advisor@studentwellnesssolutions.com

Special Considerations for Certain Users

12.1 COPPA Compliance Statement

Because our platform deters purchases by individuals under 18, and prohibits the collection of data from anyone under the age of 13, this service falls outside the scope of the Children’s Online Privacy Protection Act (COPPA). If we learn that we have inadvertently collected personal information from a child under 13 without verifiable parental consent, we will delete that information immediately. If you believe that a minor has created an account, please contact us at advisor@studentwellnesssolutions.com.

12.2 FERPA Compliance Statement

Student Wellness Solutions operates independently of any public or private K-12 school system, school district, or institutional educational agency.

We do NOT permit any client to access, host, request, maintain or directly link student "education records" as defined by the Family Educational Rights and Privacy Act (FERPA), with any of our services.
Any institutional (PTA, PTO, Community Organization, Public or Private School) partnerships are strictly commercial arrangements for community and adult education. Accountability metrics, account creation, user data and any reward or incentive programs are to remain optional non-academic benefits that must remain entirely separate from any institutional student databases or academic files.

Data Safeguards For Group Clients / Program Sponsors

Group Clients, or organizations that sponsor free access for students, do so under strict contractual terms. We explicitly prohibit Group Clients from selling any information derived from our site, sharing it with external advertisers, or using it for any purpose outside of verifying student participation and administering SWS programs in compliance with our Terms & Conditions.

13.1 How Your Information is Shared with Group Clients

Individual customers who purchase their own access to SWS services do not share their data with Group Clients unless they choose to enter a Group Client code on their user profile or access our services through a Group Client license.

If your access to our platform is sponsored, funded, or provided via a group license purchased by a third-party organization—such as a Group Client (collectively, your "Program Sponsor")—we will share specific usage metrics with that organization to verify participation and facilitate program administration. Anytime a user enters a Group Code into their student profile, they will begin sharing their name, email address and course progress data with the Group Client that created the Group Code.

Data We Disclose: We limit shared information strictly to your first and last name, your registered email address, and your course completion status (including progress percentages, module completions, and completion timestamps).

13.2 Purpose of Disclosure: This information is shared solely to enable the Program Sponsor to audit utilization, evaluate program success, and administer any non-academic incentives. We do not purposely sell this data, nor do we permit Group Clients to re-purpose it for external commercial marketing unrelated to their educational endeavors at StudentWellnessSolutions.com. If you believe that a Group Client has used data in a manner inconsistent with these terms, please notify us at advisor@studentwellnesssolutions.com.

13.3 Information Shared with Group Clients / Administrators:

If you access our Services through a Group License, corporate subscription, or institutional agreement purchased by an organization (such as your employer, school PTA, or other group, hereinafter referred to as the "Group Client"), certain information regarding your account activity will be accessible to the Group Client’s designated administrators.

Specifically, the Group Client may view:

Identity Data: Your full name and the email address used to register under the group license.
Performance Data: Your course progress, completion status, quiz/test scores, time spent on the platform, and certificates earned.

The Group Client utilizes this data for its own internal organizational and educational purposes, including verifying course completion and optimizing educational strategies. Group Clients agree not to sell or share any personal user data and are bound by our Terms & Conditions, Customer Agreement and Data Processing Agreement to treat the data responsibly.

If you believe that a Group Client has improperly accessed or used any user data generated by StudentWellnessSolutions.com, you are encouraged to notify us at advisor@studentwellnesssolutions.com.

13.4 Sponsored Group Client Accounts and Institutional Reporting

By enrolling in a course or registering for an account using a custom link, access code, or sponsorship token provided by a Group Client, you explicitly acknowledge and agree to the following terms:

Consent to Share Progress: You grant Student Wellness Solutions explicit permission to disclose your account registration details (Name and Email) and your real-time course progress and completion milestones directly to the Group Client.
Condition of Sponsored Access: You understand that this data sharing is a required condition for utilizing the free access subsidized by the Group Client. If you do not wish to have your name and course progress shared with your sponsoring Group Client, you must not use the sponsored registration link or Group Code, and instead purchase an independent, non-sponsored account. A user may revoke Group Access to their name, email and progress data by emailing us at advisor@studentwellnesssolutions.com.

Purpose and Categories of Data that We Collect

We may collect or receive personal information for a number of purposes connected with our business operations, which may include the following:

14.1 Contact with our Users & Clients - Through phone, mail, email and/or webforms.